Ticketing > Email-to-ticket parsing. See https://docs.itflow.org/ticket_email_parse -- Quitting.."); } $argv = $_SERVER['argv']; // Check Cron Key if ($argv[1] !== $config_cron_key) { exit("Cron Key invalid -- Quitting.."); } // Get system temp directory $temp_dir = sys_get_temp_dir(); // Create the path for the lock file using the temp directory $lock_file_path = "{$temp_dir}/itflow_email_parser_{$installation_id}.lock"; // Check for lock file to prevent concurrent script runs if (file_exists($lock_file_path)) { $file_age = time() - filemtime($lock_file_path); // If file is older than 5 minutes (300 seconds), delete and continue if ($file_age > 300) { unlink($lock_file_path); mysqli_query($mysqli, "INSERT INTO logs SET log_type = 'Cron-Email-Parser', log_action = 'Delete', log_description = 'Cron Email Parser detected a lock file was present but was over 5 minutes old so it removed it'"); } else { mysqli_query($mysqli, "INSERT INTO logs SET log_type = 'Cron-Email-Parser', log_action = 'Locked', log_description = 'Cron Email Parser attempted to execute but was already executing, so instead it terminated.'"); exit("Script is already running. Exiting."); } } // Create a lock file file_put_contents($lock_file_path, "Locked"); // Allowed attachment extensions $allowed_extensions = array('jpg', 'jpeg', 'gif', 'png', 'webp', 'pdf', 'txt', 'md', 'doc', 'docx', 'csv', 'xls', 'xlsx', 'xlsm', 'zip', 'tar', 'gz'); // Function to raise a new ticket for a given contact and email them confirmation (if configured) function addTicket($contact_id, $contact_name, $contact_email, $client_id, $date, $subject, $message, $attachments, $original_message_file) { global $mysqli, $config_app_name, $company_name, $company_phone, $config_ticket_prefix, $config_ticket_client_general_notifications, $config_ticket_new_ticket_notification_email, $config_base_url, $config_ticket_from_name, $config_ticket_from_email, $config_smtp_host, $config_smtp_port, $config_smtp_encryption, $config_smtp_username, $config_smtp_password, $allowed_extensions; $ticket_number_sql = mysqli_fetch_array(mysqli_query($mysqli, "SELECT config_ticket_next_number FROM settings WHERE company_id = 1")); $ticket_number = intval($ticket_number_sql['config_ticket_next_number']); $new_config_ticket_next_number = $ticket_number + 1; mysqli_query($mysqli, "UPDATE settings SET config_ticket_next_number = $new_config_ticket_next_number WHERE company_id = 1"); // Clean up the message $message = trim($message); // Remove leading/trailing whitespace // Process inline images in the message $message = processInlineImages($message, $attachments, $ticket_number); // Wrap the message in a div with controlled line height $message = "Email from: $contact_name <$contact_email> at $date:-

$message
"; $ticket_prefix_esc = mysqli_real_escape_string($mysqli, $config_ticket_prefix); $subject_esc = mysqli_real_escape_string($mysqli, $subject); $message_esc = mysqli_real_escape_string($mysqli, $message); $contact_email_esc = mysqli_real_escape_string($mysqli, $contact_email); $client_id_esc = intval($client_id); //Generate a unique URL key for clients to access $url_key = randomString(156); mysqli_query($mysqli, "INSERT INTO tickets SET ticket_prefix = '$ticket_prefix_esc', ticket_number = $ticket_number, ticket_subject = '$subject_esc', ticket_details = '$message_esc', ticket_priority = 'Low', ticket_status = 1, ticket_created_by = 0, ticket_contact_id = $contact_id, ticket_url_key = '$url_key', ticket_client_id = $client_id_esc"); $id = mysqli_insert_id($mysqli); mysqli_query($mysqli, "INSERT INTO logs SET log_type = 'Ticket', log_action = 'Create', log_description = 'Email parser: Client contact $contact_email_esc created ticket $ticket_prefix_esc$ticket_number ($subject_esc) ($id)', log_client_id = $client_id_esc"); mkdirMissing('uploads/tickets/'); $att_dir = "uploads/tickets/" . $id . "/"; mkdirMissing($att_dir); rename("uploads/tmp/{$original_message_file}", "{$att_dir}/{$original_message_file}"); $original_message_file_esc = mysqli_real_escape_string($mysqli, $original_message_file); mysqli_query($mysqli, "INSERT INTO ticket_attachments SET ticket_attachment_name = 'Original-parsed-email.eml', ticket_attachment_reference_name = '$original_message_file_esc', ticket_attachment_ticket_id = $id"); // Process attachments (excluding inline images) processAttachments($attachments, $att_dir, $id, null, $contact_email); $data = []; if ($config_ticket_client_general_notifications == 1) { $subject_email = "Ticket created - [$config_ticket_prefix$ticket_number] - $subject"; $body = "##- Please type your reply above this line -##

Hello $contact_name,

Thank you for your email. A ticket regarding \"$subject\" has been automatically created for you.

Ticket: $config_ticket_prefix$ticket_number
Subject: $subject
Status: New
https://$config_base_url/portal/ticket.php?id=$id

--
$company_name - Support
$config_ticket_from_email
$company_phone"; $data[] = [ 'from' => $config_ticket_from_email, 'from_name' => $config_ticket_from_name, 'recipient' => $contact_email, 'recipient_name' => $contact_name, 'subject' => mysqli_real_escape_string($mysqli, $subject_email), 'body' => mysqli_real_escape_string($mysqli, $body) ]; } if ($config_ticket_new_ticket_notification_email) { if ($client_id == 0){ $client_name = "Guest"; } else { $client_sql = mysqli_query($mysqli, "SELECT client_name FROM clients WHERE client_id = $client_id"); $client_row = mysqli_fetch_array($client_sql); $client_name = sanitizeInput($client_row['client_name']); } $email_subject = "$config_app_name - New Ticket - $client_name: $subject"; $email_body = "Hello,

This is a notification that a new ticket has been raised in ITFlow.
Client: $client_name
Priority: Low (email parsed)
Link: https://$config_base_url/ticket.php?ticket_id=$id

--------------------------------

$subject
$message"; $data[] = [ 'from' => $config_ticket_from_email, 'from_name' => $config_ticket_from_name, 'recipient' => $config_ticket_new_ticket_notification_email, 'recipient_name' => $config_ticket_from_name, 'subject' => mysqli_real_escape_string($mysqli, $email_subject), 'body' => mysqli_real_escape_string($mysqli, $email_body) ]; } addToMailQueue($mysqli, $data); // Custom action/notif handler customAction('ticket_create', $id); return true; } // Add Reply Function function addReply($from_email, $date, $subject, $ticket_number, $message, $attachments) { global $mysqli, $config_app_name, $company_name, $company_phone, $config_ticket_prefix, $config_base_url, $config_ticket_from_name, $config_ticket_from_email, $config_smtp_host, $config_smtp_port, $config_smtp_encryption, $config_smtp_username, $config_smtp_password, $allowed_extensions; $ticket_reply_type = 'Client'; // Clean up the message $message_parts = explode("##- Please type your reply above this line -##", $message); $message_body = $message_parts[0]; $message_body = trim($message_body); // Remove leading/trailing whitespace // Process inline images in the message $message_body = processInlineImages($message_body, $attachments, $ticket_number); // Wrap the message in a div with controlled line height $message = "Email from: $from_email at $date:-

$message_body
"; $ticket_number_esc = intval($ticket_number); $message_esc = mysqli_real_escape_string($mysqli, $message); $from_email_esc = mysqli_real_escape_string($mysqli, $from_email); $row = mysqli_fetch_array(mysqli_query($mysqli, "SELECT ticket_id, ticket_subject, ticket_status, ticket_contact_id, ticket_client_id, contact_email, client_name FROM tickets LEFT JOIN contacts on tickets.ticket_contact_id = contacts.contact_id LEFT JOIN clients on tickets.ticket_client_id = clients.client_id WHERE ticket_number = $ticket_number_esc LIMIT 1")); if ($row) { $ticket_id = intval($row['ticket_id']); $ticket_subject = sanitizeInput($row['ticket_subject']); $ticket_status = sanitizeInput($row['ticket_status']); $ticket_reply_contact = intval($row['ticket_contact_id']); $ticket_contact_email = sanitizeInput($row['contact_email']); $client_id = intval($row['ticket_client_id']); $client_name = sanitizeInput($row['client_name']); if ($ticket_status == 5) { $config_ticket_prefix_esc = mysqli_real_escape_string($mysqli, $config_ticket_prefix); $ticket_number_esc = mysqli_real_escape_string($mysqli, $ticket_number); $ticket_id_esc = intval($ticket_id); $client_id_esc = intval($client_id); mysqli_query($mysqli, "INSERT INTO notifications SET notification_type = 'Ticket', notification = 'Email parser: $from_email attempted to re-open ticket $config_ticket_prefix_esc$ticket_number_esc (ID $ticket_id_esc) - check inbox manually to see email', notification_action = 'ticket.php?ticket_id=$ticket_id_esc', notification_client_id = $client_id_esc"); $email_subject = "Action required: This ticket is already closed"; $email_body = "Hi there,

You've tried to reply to a ticket that is closed - we won't see your response.

Please raise a new ticket by sending a new e-mail to our support address below.

--
$company_name - Support
$config_ticket_from_email
$company_phone"; $data = [ [ 'from' => $config_ticket_from_email, 'from_name' => $config_ticket_from_name, 'recipient' => $from_email, 'recipient_name' => $from_email, 'subject' => mysqli_real_escape_string($mysqli, $email_subject), 'body' => mysqli_real_escape_string($mysqli, $email_body) ] ]; addToMailQueue($mysqli, $data); return true; } if (empty($ticket_contact_email) || $ticket_contact_email !== $from_email) { $from_email_esc = mysqli_real_escape_string($mysqli, $from_email); $row = mysqli_fetch_array(mysqli_query($mysqli, "SELECT contact_id FROM contacts WHERE contact_email = '$from_email_esc' AND contact_client_id = $client_id LIMIT 1")); if ($row) { $ticket_reply_contact = intval($row['contact_id']); } else { $ticket_reply_type = 'Internal'; $ticket_reply_contact = '0'; $message = "WARNING: Contact email mismatch
$message"; $message_esc = mysqli_real_escape_string($mysqli, $message); } } mysqli_query($mysqli, "INSERT INTO ticket_replies SET ticket_reply = '$message_esc', ticket_reply_type = '$ticket_reply_type', ticket_reply_time_worked = '00:00:00', ticket_reply_by = $ticket_reply_contact, ticket_reply_ticket_id = $ticket_id"); $reply_id = mysqli_insert_id($mysqli); mkdirMissing('uploads/tickets/'); $att_dir = "uploads/tickets/" . $ticket_id . "/"; mkdirMissing($att_dir); // Process attachments (excluding inline images) processAttachments($attachments, $att_dir, $ticket_id, $reply_id, $from_email); $ticket_assigned_to = mysqli_query($mysqli, "SELECT ticket_assigned_to FROM tickets WHERE ticket_id = $ticket_id LIMIT 1"); if ($ticket_assigned_to) { $row = mysqli_fetch_array($ticket_assigned_to); $ticket_assigned_to = intval($row['ticket_assigned_to']); if ($ticket_assigned_to) { $tech_sql = mysqli_query($mysqli, "SELECT user_email, user_name FROM users WHERE user_id = $ticket_assigned_to LIMIT 1"); $tech_row = mysqli_fetch_array($tech_sql); $tech_email = sanitizeInput($tech_row['user_email']); $tech_name = sanitizeInput($tech_row['user_name']); $email_subject = "$config_app_name - Ticket updated - [$config_ticket_prefix$ticket_number] $ticket_subject"; $email_body = "Hello $tech_name,

A new reply has been added to the below ticket, check ITFlow for full details.

Client: $client_name
Ticket: $config_ticket_prefix$ticket_number
Subject: $ticket_subject

https://$config_base_url/ticket.php?ticket_id=$ticket_id"; $data = [ [ 'from' => $config_ticket_from_email, 'from_name' => $config_ticket_from_name, 'recipient' => $tech_email, 'recipient_name' => $tech_name, 'subject' => mysqli_real_escape_string($mysqli, $email_subject), 'body' => mysqli_real_escape_string($mysqli, $email_body) ] ]; addToMailQueue($mysqli, $data); } } mysqli_query($mysqli, "UPDATE tickets SET ticket_status = 2, ticket_resolved_at = NULL WHERE ticket_id = $ticket_id AND ticket_client_id = $client_id LIMIT 1"); mysqli_query($mysqli, "INSERT INTO logs SET log_type = 'Ticket', log_action = 'Update', log_description = 'Email parser: Client contact $from_email_esc updated ticket $config_ticket_prefix$ticket_number_esc ($subject)', log_client_id = $client_id"); customAction('ticket_reply_client', $ticket_id); return true; } else { return false; } } // Function to process inline images in the HTML body function processInlineImages($html_body, &$attachments, $ticket_number) { global $config_base_url; // Create a mapping of Content-ID to attachment data $inline_images = array(); foreach ($attachments as $key => $attachment) { if (!empty($attachment['content_id'])) { $content_id = trim($attachment['content_id'], '<>'); $inline_images[$content_id] = $attachment; unset($attachments[$key]); // Remove inline images from attachments array } } // Replace cid references in the HTML body if (!empty($inline_images)) { // Ensure the images directory exists $images_dir = "uploads/inline_images/"; mkdirMissing($images_dir); foreach ($inline_images as $content_id => $attachment) { $att_name = $attachment['filename']; $att_extarr = explode('.', $att_name); $att_extension = strtolower(end($att_extarr)); // Generate a unique filename $att_saved_filename = md5(uniqid(rand(), true)) . '.' . $att_extension; $att_saved_path = $images_dir . $att_saved_filename; // Save the inline image file_put_contents($att_saved_path, $attachment['data']); // Update the HTML body to point to the saved image $html_body = str_replace('cid:' . $content_id, "https://$config_base_url/$att_saved_path", $html_body); } } return $html_body; } // Function to process attachments (excluding inline images) function processAttachments($attachments, $att_dir, $ticket_id, $reply_id = null, $from_email = '') { global $mysqli, $allowed_extensions, $config_ticket_prefix; foreach ($attachments as $attachment) { $att_name = $attachment['filename']; $att_extarr = explode('.', $att_name); $att_extension = strtolower(end($att_extarr)); if (in_array($att_extension, $allowed_extensions)) { $att_saved_filename = md5(uniqid(rand(), true)) . '.' . $att_extension; $att_saved_path = $att_dir . $att_saved_filename; file_put_contents($att_saved_path, $attachment['data']); $ticket_attachment_name = sanitizeInput($att_name); $ticket_attachment_reference_name = sanitizeInput($att_saved_filename); $ticket_attachment_name_esc = mysqli_real_escape_string($mysqli, $ticket_attachment_name); $ticket_attachment_reference_name_esc = mysqli_real_escape_string($mysqli, $ticket_attachment_reference_name); $reply_clause = $reply_id ? ", ticket_attachment_reply_id = $reply_id" : ""; mysqli_query($mysqli, "INSERT INTO ticket_attachments SET ticket_attachment_name = '$ticket_attachment_name_esc', ticket_attachment_reference_name = '$ticket_attachment_reference_name_esc', ticket_attachment_ticket_id = $ticket_id $reply_clause"); } else { $ticket_attachment_name_esc = mysqli_real_escape_string($mysqli, $att_name); $from_email_esc = mysqli_real_escape_string($mysqli, $from_email); mysqli_query($mysqli, "INSERT INTO logs SET log_type = 'Ticket', log_action = 'Update', log_description = 'Email parser: Blocked attachment $ticket_attachment_name_esc from Client contact $from_email_esc for ticket $config_ticket_prefix$ticket_id', log_client_id = $ticket_id"); } } } // Function to construct the mailbox string function getMailboxString($host, $port, $encryption, $validate_cert, $folder = 'INBOX') { $mailbox = "{" . $host . ":" . $port . "/"; // Handle encryption if ($encryption == 'ssl') { $mailbox .= 'imap/ssl'; } elseif ($encryption == 'tls') { $mailbox .= 'imap/tls'; } else { $mailbox .= 'imap'; } // Handle validate_cert if (!$validate_cert) { $mailbox .= '/novalidate-cert'; } $mailbox .= '}' . $folder; return $mailbox; } // Function to create a folder in the mailbox if it doesn't exist function createMailboxFolder($imap, $folderName) { $mailboxPath = "{" . $GLOBALS['config_imap_host'] . "}" . $folderName; $folders = imap_list($imap, "{" . $GLOBALS['config_imap_host'] . "}", "*"); $folderExists = false; if ($folders) { foreach ($folders as $folder) { $folderShortName = str_replace("{" . $GLOBALS['config_imap_host'] . "}", '', $folder); if ($folderShortName == $folderName) { $folderExists = true; break; } } } if (!$folderExists) { if (imap_createmailbox($imap, imap_utf7_encode($mailboxPath))) { echo "Folder '$folderName' created successfully.\n"; // Subscribe to the folder imap_subscribe($imap, imap_utf7_encode($mailboxPath)); } else { echo "Error creating folder '$folderName': " . imap_last_error() . "\n"; } } } // Function to get the body of the email function getBody($imap, $email_number, $structure, &$attachments) { $body = ''; if (!isset($structure->parts)) { // Simple message, no attachments $body = imap_body($imap, $email_number); if ($structure->encoding == 3) { // Base64 $body = base64_decode($body); } elseif ($structure->encoding == 4) { // Quoted-Printable $body = quoted_printable_decode($body); } } else { // Multipart message $body = get_part($imap, $email_number, $structure, 0, $attachments); } return $body; } function get_part($imap, $email_number, $part, $part_no, &$attachments) { $data = ''; $params = array(); if ($part->ifparameters) { foreach ($part->parameters as $param) { $params[strtolower($param->attribute)] = $param->value; } } if ($part->ifdparameters) { foreach ($part->dparameters as $param) { $params[strtolower($param->attribute)] = $param->value; } } // Identify if the part is an attachment $is_attachment = false; $filename = ''; $name = ''; $content_id = ''; if ($part->ifdisposition) { if (strtolower($part->disposition) == 'attachment' || strtolower($part->disposition) == 'inline') { $is_attachment = true; } } if ($part->ifid) { $content_id = trim($part->id, '<>'); $is_attachment = true; } if ($params) { if (isset($params['filename']) || isset($params['name'])) { $is_attachment = true; $filename = isset($params['filename']) ? $params['filename'] : $params['name']; } } // If it's an attachment, process it if ($is_attachment) { $attachment = array( 'filename' => $filename, 'content_id' => $content_id, 'data' => imap_fetchbody($imap, $email_number, $part_no ? $part_no : 1), 'encoding' => $part->encoding ); // Decode the data if ($part->encoding == 3) { // Base64 $attachment['data'] = base64_decode($attachment['data']); } elseif ($part->encoding == 4) { // Quoted-Printable $attachment['data'] = quoted_printable_decode($attachment['data']); } $attachments[] = $attachment; } // If the part is HTML, return it if ($part->type == 0 && strtolower($part->subtype) == 'html') { $data = imap_fetchbody($imap, $email_number, $part_no ? $part_no : 1); if ($part->encoding == 3) { $data = base64_decode($data); } elseif ($part->encoding == 4) { $data = quoted_printable_decode($data); } return $data; } // If there are sub-parts, recursively get the HTML part if (isset($part->parts) && count($part->parts)) { $index = 1; foreach ($part->parts as $sub_part) { $prefix = $part_no ? $part_no . '.' . $index : $index; $result = get_part($imap, $email_number, $sub_part, $prefix, $attachments); if ($result) { return $result; } $index++; } } return ''; } // Now, connect to the IMAP server $mailbox = getMailboxString($config_imap_host, $config_imap_port, $config_imap_encryption, true); $imap = imap_open($mailbox, $config_imap_username, $config_imap_password); if (!$imap) { echo "Error connecting to IMAP server: " . imap_last_error(); exit; } // Create the "ITFlow" mailbox folder if it doesn't exist createMailboxFolder($imap, 'ITFlow'); // Search for unseen emails $emails = imap_search($imap, 'UNSEEN'); if ($emails) { foreach ($emails as $email_number) { $email_processed = false; // Fetch the email header $header = imap_headerinfo($imap, $email_number); // Fetch the email structure $structure = imap_fetchstructure($imap, $email_number); $attachments = array(); // Get the message body $message_body = getBody($imap, $email_number, $structure, $attachments); // Get the raw message for saving $raw_header = imap_fetchheader($imap, $email_number); $raw_body = imap_body($imap, $email_number); $eml_content = $raw_header . $raw_body; // Save the original message $original_message_file = "processed-eml-" . randomString(200) . ".eml"; mkdirMissing('uploads/tmp/'); file_put_contents("uploads/tmp/{$original_message_file}", $eml_content); // Get the from address $from = $header->from[0]; $from_name = sanitizeInput(imap_utf8($from->personal ?? 'Unknown')); $from_email = sanitizeInput($from->mailbox . '@' . $from->host); // Get the subject $subject = sanitizeInput(imap_utf8($header->subject ?? 'No Subject')); // Get the date $date = sanitizeInput($header->date ?? date('Y-m-d H:i:s')); $from_domain = explode("@", $from_email); $from_domain = sanitizeInput(end($from_domain)); // Now process the message if (preg_match("/\[$config_ticket_prefix\d+\]/", $subject, $ticket_number_match)) { preg_match('/\d+/', $ticket_number_match[0], $ticket_number); $ticket_number = intval($ticket_number[0]); if (addReply($from_email, $date, $subject, $ticket_number, $message_body, $attachments)) { $email_processed = true; } } else { $from_email_esc = mysqli_real_escape_string($mysqli, $from_email); $any_contact_sql = mysqli_query($mysqli, "SELECT * FROM contacts WHERE contact_email = '$from_email_esc' LIMIT 1"); $row = mysqli_fetch_array($any_contact_sql); if ($row) { $contact_name = sanitizeInput($row['contact_name']); $contact_id = intval($row['contact_id']); $contact_email = sanitizeInput($row['contact_email']); $client_id = intval($row['contact_client_id']); if (addTicket($contact_id, $contact_name, $contact_email, $client_id, $date, $subject, $message_body, $attachments, $original_message_file)) { $email_processed = true; } } else { $from_domain_esc = mysqli_real_escape_string($mysqli, $from_domain); $row = mysqli_fetch_assoc(mysqli_query($mysqli, "SELECT * FROM domains WHERE domain_name = '$from_domain_esc' LIMIT 1")); if ($row && $from_domain == $row['domain_name']) { $client_id = intval($row['domain_client_id']); $password = password_hash(randomString(), PASSWORD_DEFAULT); $contact_name = $from_name; $contact_email = $from_email; mysqli_query($mysqli, "INSERT INTO contacts SET contact_name = '".mysqli_real_escape_string($mysqli, $contact_name)."', contact_email = '".mysqli_real_escape_string($mysqli, $contact_email)."', contact_notes = 'Added automatically via email parsing.', contact_password_hash = '$password', contact_client_id = $client_id"); $contact_id = mysqli_insert_id($mysqli); mysqli_query($mysqli, "INSERT INTO logs SET log_type = 'Contact', log_action = 'Create', log_description = 'Email parser: created contact ".mysqli_real_escape_string($mysqli, $contact_name)."', log_client_id = $client_id"); customAction('contact_create', $contact_id); if (addTicket($contact_id, $contact_name, $contact_email, $client_id, $date, $subject, $message_body, $attachments, $original_message_file)) { $email_processed = true; } } elseif ($config_ticket_email_parse_unknown_senders) { // Parse even if the sender is unknown $bad_from_pattern = "/daemon|postmaster/i"; if (!(preg_match($bad_from_pattern, $from_email))) { if (addTicket(0, $from_name, $from_email, 0, $date, $subject, $message_body, $attachments, $original_message_file)) { $email_processed = true; } } } } } if ($email_processed) { imap_setflag_full($imap, $email_number, "\\Seen"); imap_mail_move($imap, $email_number, 'ITFlow'); // Expunge the mailbox to apply changes imap_expunge($imap); } else { echo "Failed to process email - flagging for manual review.\n"; imap_setflag_full($imap, $email_number, "\\Flagged"); // No need to expunge here unless desired } if (file_exists("uploads/tmp/{$original_message_file}")) { unlink("uploads/tmp/{$original_message_file}"); } } } // Close the IMAP connection imap_close($imap); // Remove the lock file unlink($lock_file_path);