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e7389a60bec3de3c55fbba9cbdd4253a08f3beaa
itflow/agent/accounts.php
johnnyq e7389a60be Accounts and transactions: each account gets a kind (checking, savings, credit card, cash, payment processor, other) with its own icon, and a credit card's balance reads as owed on the accounts page, its ledger, the dashboard and every account picker; the accounts page has cards for what the accounts hold, what is owed on cards and money in and out this month against the same days of last month with transfers left out, and each row shows its description, defaults, kind, currency, balance with opening balance, this month's in and out and latest line, with Pay the Card or Transfer from it, Archive once empty, an Archived pill with Restore, and Delete only for an account never used; New Account and Edit share one form with an editable opening balance that is logged, the currency locked once money is on the account, and every field checked; Transactions is rebuilt as each account's ledger with an account switcher or every account, In and Out columns, the running balance for one account, pills for money in, money out and transfers, category, client, kind, method and amount filters, search, footer totals and an export taking the same filters with Account, Who or What, Client, In and Out columns; Transfers fold into the Transfers pill of Transactions with the menu link and old transfers.php links kept, New Transfer, Pay the Card and Edit share one checked form with a Swap button that keeps both sides in step and takes the from account's currency, a transfer into a card is a card payment, and a new transfer quick look has Edit and Delete; archive and delete rules are enforced in the handlers, editing a transfer no longer takes the expense and revenue ids from the form, transfer legs record who entered them, and one balance rule leaving out archived rows is used everywhere; new functions/accounts.php and agent/modals/transfer/transfer.php, account_form.php and transfer_form.php, transfer_model.php removed; database 3.0.7 sets each account's kind from its name; demo data adds a Business Visa paid off monthly from Operating Checking; CHANGELOG updated
2026-10-16 22:26:45 -04:00

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<?php
/*
* Accounts - where the money sits: checking and savings, credit cards, cash
* and payment processors (functions/accounts.php).
*
* Along the top: what the accounts hold in all (cards aside), what is owed
* on the cards, and what came in and went out this month against the same
* days of last month, money moved between the accounts left out. Each
* account shows its kind, what it holds (owed, for a card), this month in
* and out, its latest line and what it is set as by default; clicking it
* opens its ledger. Archived ones are on their own pill, to restore.
*/
require_once "includes/inc_all.php";
enforceUserPermission('module_financial');
$can_edit = lookupUserPermission('module_financial') >= 2;
$can_delete = lookupUserPermission('module_financial') >= 3;
$show = ($_GET['show'] ?? '') === 'archived' ? 'archived' : '';
$open_accounts = accountsList(false);
$archived_accounts = accountsList(true);
$stats = accountsStats($open_accounts);
$types = accountTypes();
$accounts = $show === 'archived' ? $archived_accounts : $open_accounts;
$q_text = trim((string) ($_GET['q'] ?? ''));
if ($q_text !== '') {
$accounts = array_filter($accounts, function ($account) use ($q_text) {
return mb_stripos($account['account_name'] . ' ' . $account['account_description'] . ' ' . $account['account_notes'], $q_text) !== false;
});
}
$cards = array_filter($open_accounts, function ($account) { return $account['type'] === 3; });
$owing_cards = array_filter($cards, function ($account) { return $account['balance'] < 0; });
$money = function ($amount, $currency = '') {
return escapeHtml(billingMoney($amount, $currency));
};
$change = function ($now, $before) {
if ($before <= 0) {
return null;
}
return round(($now - $before) / $before * 100);
};
$in_change = $change($stats['in'], $stats['last_in']);
$out_change = $change($stats['out'], $stats['last_out']);
$month_url = 'canned_date=custom&dtf=' . $stats['month_start'] . '&dtt=' . date('Y-m-t');
?>
<!-- What the accounts hold -->
<div class="row g-3 mb-3">
<div class="col-sm-6 col-xl-3">
<div class="itflow-billing-stat">
<div class="itflow-billing-stat-label"><i class="fas fa-university me-1"></i>In the accounts</div>
<div class="itflow-billing-stat-value <?= $stats['cash'] < 0 ? 'text-danger-emphasis' : '' ?>"><?= $money($stats['cash']) ?></div>
<div class="itflow-billing-stat-note">Across <?= count($open_accounts) - count($cards) ?> account<?= count($open_accounts) - count($cards) === 1 ? '' : 's' ?><?= $cards ? ', cards aside' : '' ?></div>
</div>
</div>
<div class="col-sm-6 col-xl-3">
<a class="itflow-billing-stat" href="<?= $owing_cards ? 'transactions.php?account=' . intval(array_key_first($owing_cards)) : '#' ?>">
<div class="itflow-billing-stat-label"><i class="fas fa-credit-card me-1"></i>Owed on cards</div>
<div class="itflow-billing-stat-value <?= $stats['owed'] > 0 ? 'text-warning-emphasis' : '' ?>"><?= $money($stats['owed']) ?></div>
<div class="itflow-billing-stat-note"><?= $cards ? ($owing_cards ? 'On ' . count($owing_cards) . ' card' . (count($owing_cards) === 1 ? '' : 's') . ' - pay one with a transfer to it' : 'Every card is paid off') : 'No credit card accounts' ?></div>
</a>
</div>
<div class="col-sm-6 col-xl-3">
<a class="itflow-billing-stat" href="income.php?<?= $month_url ?>">
<div class="itflow-billing-stat-label"><i class="fas fa-arrow-down me-1"></i>In this month</div>
<div class="itflow-billing-stat-value text-success-emphasis"><?= $money($stats['in']) ?></div>
<div class="itflow-billing-stat-note">
<?php if ($in_change !== null) { ?>
<span class="<?= $in_change >= 0 ? 'text-success-emphasis' : 'text-warning-emphasis' ?>"><i class="fas fa-arrow-<?= $in_change >= 0 ? 'up' : 'down' ?> me-1"></i><?= abs($in_change) ?>%</span> on the same days of <?= date('F', strtotime($stats['last_start'])) ?>
<?php } else { ?>
Payments and other income, not transfers
<?php } ?>
</div>
</a>
</div>
<div class="col-sm-6 col-xl-3">
<a class="itflow-billing-stat" href="expenses.php?<?= $month_url ?>">
<div class="itflow-billing-stat-label"><i class="fas fa-arrow-up me-1"></i>Out this month</div>
<div class="itflow-billing-stat-value"><?= $money($stats['out']) ?></div>
<div class="itflow-billing-stat-note">
<?php if ($out_change !== null) { ?>
<span class="<?= $out_change <= 0 ? 'text-success-emphasis' : 'text-warning-emphasis' ?>"><i class="fas fa-arrow-<?= $out_change >= 0 ? 'up' : 'down' ?> me-1"></i><?= abs($out_change) ?>%</span> on the same days of <?= date('F', strtotime($stats['last_start'])) ?>
<?php } else { ?>
Expenses and reimbursements, not transfers
<?php } ?>
</div>
</a>
</div>
</div>
<div class="card">
<div class="card-header bg-dark py-2">
<h3 class="card-title mt-2"><i class="fas fa-fw fa-piggy-bank me-2"></i>Accounts</h3>
<div class="card-tools">
<div class="btn-group">
<?php if ($can_edit) { ?>
<button type="button" class="btn btn-primary ajax-modal" data-modal-size="lg" data-modal-url="modals/account/account_add.php"><i class="fas fa-plus me-2"></i>New Account</button>
<?php } ?>
<button type="button" class="btn <?= $can_edit ? 'btn-primary dropdown-toggle-split' : 'btn-light' ?> dropdown-toggle" data-bs-toggle="dropdown" aria-label="More"><?= $can_edit ? '' : '<i class="fas fa-ellipsis-h"></i>' ?></button>
<div class="dropdown-menu dropdown-menu-end">
<?php if ($can_edit) { ?>
<a class="dropdown-item ajax-modal" href="#" data-modal-size="lg" data-modal-url="modals/transfer/transfer_add.php"><i class="fa fa-fw fa-exchange-alt text-secondary me-2"></i>New Transfer</a>
<div class="dropdown-divider"></div>
<a class="dropdown-item" href="expense_import.php"><i class="fa fa-fw fa-file-import text-secondary me-2"></i>Import Statement - expenses</a>
<a class="dropdown-item" href="income_import.php"><i class="fa fa-fw fa-file-import text-secondary me-2"></i>Import Deposits - income</a>
<div class="dropdown-divider"></div>
<?php } ?>
<a class="dropdown-item" href="transactions.php"><i class="fa fa-fw fa-list-alt text-secondary me-2"></i>Every account's transactions</a>
<a class="dropdown-item" href="transactions.php?show=transfers"><i class="fa fa-fw fa-exchange-alt text-secondary me-2"></i>Transfers</a>
</div>
</div>
</div>
</div>
<div class="card-header py-3">
<div class="d-flex flex-wrap align-items-center gap-2">
<form autocomplete="off" class="me-auto" style="min-width: 16rem;">
<?php if ($show) { ?><input type="hidden" name="show" value="<?= $show ?>"><?php } ?>
<div class="input-group">
<input type="search" class="form-control" name="q" value="<?= escapeHtml($q_text) ?>" placeholder="Search accounts">
<button class="btn btn-dark" title="Search"><i class="fa fa-search"></i></button>
</div>
</form>
<nav class="nav nav-pills itflow-asset-tabs flex-nowrap">
<a class="nav-link text-nowrap <?= $show === '' ? 'active' : '' ?>" href="accounts.php">Open <span class="badge rounded-pill ms-1"><?= count($open_accounts) ?></span></a>
<a class="nav-link text-nowrap <?= $show === 'archived' ? 'active' : '' ?>" href="accounts.php?show=archived"><i class="fas fa-fw fa-archive me-1"></i>Archived <span class="badge rounded-pill ms-1"><?= count($archived_accounts) ?></span></a>
</nav>
</div>
</div>
<div class="table-responsive">
<table class="table table-hover align-middle mb-0 itflow-billing-table">
<thead class="<?= $accounts ? '' : 'd-none' ?> text-nowrap table-light">
<tr>
<th>Account</th>
<th>Kind</th>
<th class="text-end">Holds</th>
<th class="text-end">This month</th>
<th>Latest</th>
<th></th>
</tr>
</thead>
<tbody>
<?php foreach ($accounts as $account_id => $account) {
$type = $types[$account['type']];
$card = $account['type'] === 3;
$currency = $account['account_currency_code'];
$balance = $account['balance'];
$in_use = $account['line_count'] > 0; ?>
<tr>
<td class="itflow-account-name">
<div class="d-flex align-items-center gap-2 min-w-0">
<span class="itflow-asset-icon bg-body-secondary text-body-secondary" aria-hidden="true"><i class="fas <?= $type['icon'] ?>"></i></span>
<div class="min-w-0">
<a class="fw-semibold text-truncate d-block" href="transactions.php?account=<?= $account_id ?>" title="Open its transactions"><?= escapeHtml($account['account_name']) ?></a>
<div class="small text-body-secondary text-truncate">
<?= escapeHtml($account['account_description'] ?: trim(strtok((string) $account['account_notes'], "\n"))) ?: '&nbsp;' ?>
</div>
<?php if ($account['defaults']) { ?>
<div class="d-flex flex-wrap gap-1 mt-1">
<?php foreach ($account['defaults'] as $default) { ?>
<span class="badge rounded-pill bg-info-subtle text-info-emphasis fw-normal"><?= escapeHtml($default) ?></span>
<?php } ?>
</div>
<?php } ?>
</div>
</div>
</td>
<td class="text-nowrap"><?= escapeHtml($type['label']) ?><div class="small text-body-secondary"><?= escapeHtml($currency) ?></div></td>
<td class="text-end text-nowrap itflow-money">
<span class="fw-semibold <?= $card && $balance < 0 ? 'text-warning-emphasis' : ($balance < 0 ? 'text-danger-emphasis' : '') ?>"><?= escapeHtml(accountBalanceText($account)) ?></span>
<?php if (floatval($account['opening_balance']) != 0) { ?>
<div class="small text-body-secondary">opened with <?= $money($account['opening_balance'], $currency) ?></div>
<?php } ?>
</td>
<td class="text-end text-nowrap itflow-money small">
<?php if ($account['month_in'] || $account['month_out']) { ?>
<?php if ($account['month_in']) { ?>
<div class="text-success-emphasis">+<?= $money($account['month_in'], $currency) ?></div>
<?php } ?>
<?php if ($account['month_out']) { ?>
<div class="text-body-secondary">-<?= $money($account['month_out'], $currency) ?></div>
<?php } ?>
<?php } else { ?>
<span class="text-body-secondary">-</span>
<?php } ?>
</td>
<td class="text-nowrap small">
<?php if ($account['last_date']) { ?>
<?= escapeHtml($account['last_date']) ?><div class="text-body-secondary"><?= $account['line_count'] ?> line<?= $account['line_count'] === 1 ? '' : 's' ?></div>
<?php } else { ?>
<span class="text-body-secondary">Nothing yet</span>
<?php } ?>
</td>
<td class="text-end">
<div class="dropdown dropstart">
<button class="btn btn-sm btn-light" title="More actions" type="button" data-bs-toggle="dropdown"><i class="fas fa-fw fa-ellipsis-v"></i></button>
<div class="dropdown-menu">
<a class="dropdown-item" href="transactions.php?account=<?= $account_id ?>"><i class="fas fa-fw fa-list-alt text-secondary me-2"></i>Transactions</a>
<a class="dropdown-item" href="income.php?account=<?= $account_id ?>"><i class="fas fa-fw fa-hand-holding-usd text-secondary me-2"></i>Income into it</a>
<a class="dropdown-item" href="expenses.php?account=<?= $account_id ?>"><i class="fas fa-fw fa-shopping-cart text-secondary me-2"></i>Expenses from it</a>
<?php if ($can_edit && !$account['account_archived_at']) { ?>
<div class="dropdown-divider"></div>
<a class="dropdown-item ajax-modal" href="#" data-modal-size="lg" data-modal-url="modals/account/account_edit.php?id=<?= $account_id ?>"><i class="fas fa-fw fa-edit text-secondary me-2"></i>Edit</a>
<?php if ($card) { ?>
<a class="dropdown-item ajax-modal" href="#" data-modal-size="lg" data-modal-url="modals/transfer/transfer_add.php?to=<?= $account_id ?>"><i class="fas fa-fw fa-credit-card text-secondary me-2"></i>Pay the Card</a>
<?php } else { ?>
<a class="dropdown-item ajax-modal" href="#" data-modal-size="lg" data-modal-url="modals/transfer/transfer_add.php?from=<?= $account_id ?>"><i class="fas fa-fw fa-exchange-alt text-secondary me-2"></i>Transfer from it</a>
<?php } ?>
<div class="dropdown-divider"></div>
<?php if (abs($balance) < 0.005) { ?>
<a class="dropdown-item text-danger confirm-link" href="post.php?archive_account=<?= $account_id ?>&amp;csrf_token=<?= $_SESSION['csrf_token'] ?>"
data-confirm-text="<?= escapeHtml($account['account_name']) ?> leaves the account pickers. Its history stays, and it can be restored."><i class="fas fa-fw fa-archive me-2"></i>Archive</a>
<?php } else { ?>
<span class="dropdown-item-text small text-body-secondary"><i class="fas fa-fw fa-archive me-2"></i>Archive once it's empty</span>
<?php } ?>
<?php } elseif ($can_edit) { ?>
<div class="dropdown-divider"></div>
<a class="dropdown-item" href="post.php?restore_account=<?= $account_id ?>&amp;csrf_token=<?= $_SESSION['csrf_token'] ?>"><i class="fas fa-fw fa-redo-alt text-secondary me-2"></i>Restore</a>
<?php } ?>
<?php if ($can_delete && !$in_use && !accountInUse($account_id)) { ?>
<a class="dropdown-item text-danger text-bold confirm-link" href="post.php?delete_account=<?= $account_id ?>&amp;csrf_token=<?= $_SESSION['csrf_token'] ?>"
data-confirm-text="<?= escapeHtml($account['account_name']) ?> has never been used, so it goes for good."><i class="fas fa-fw fa-trash me-2"></i>Delete</a>
<?php } ?>
</div>
</div>
</td>
</tr>
<?php } ?>
</tbody>
<?php if ($accounts && $show === '' && $q_text === '') {
$net = array_sum(array_column($accounts, 'balance')); ?>
<tfoot>
<tr class="table-light">
<td colspan="2" class="text-body-secondary small">What you have, less what is owed on cards</td>
<td class="text-end fw-semibold text-nowrap itflow-money <?= $net < 0 ? 'text-danger-emphasis' : '' ?>"><?= $money($net) ?></td>
<td colspan="3"></td>
</tr>
</tfoot>
<?php } ?>
</table>
</div>
<?php if (!$accounts) { ?>
<div class="itflow-asset-empty">
<i class="fas fa-piggy-bank fa-2x mb-2 opacity-50"></i>
<div><?= $q_text !== '' ? 'Nothing matches.' : ($show === 'archived' ? 'Nothing archived.' : 'No accounts yet.') ?></div>
</div>
<?php } ?>
</div>
<?php require_once "../includes/footer.php";
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