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itflow/agent/accounts.php
johnnyq df668d83e6 Accounts Reconcile: reconcile an account against its bank or card statement from the account's menu on Accounts or Transactions - enter the statement's ending date and balance (what is owed, for a card) and notes, starting from where the last statement ended or the opening balance, with lines brought in from bank statements pre-ticked; tick what cleared with the cleared balance and difference updating as you go, each tick saved immediately so a statement can be finished later, pills for money in, money out, not ticked and ticked, search, tick and untick all shown, a bar keeping the difference and Finish in view, and Finish only once the difference is nothing; change the statement, discard it, or add a missing line with New Expense, New Income or New Transfer starting on the account; a history of reconciled statements with ending balance, lines cleared, money in and out and who reconciled it, with Undo on the latest putting it back in progress with its ticks; Transactions marks cleared lines linking to their statement, adds an Uncleared pill and a filter for one statement's lines, the export adds a Cleared column, and Accounts shows where each account is reconciled to; a cleared payment, other income, expense, transfer or reimbursement keeps its amount, date and account and can't be deleted until its statement is undone, which also blocks deleting its invoice or client (including through the API), refunding a cleared Stripe payment, bulk set account and bulk delete on cleared lines, and undoing a cleared reimbursement, with quick looks and edit windows showing where it cleared; the opening balance locks once an account has a reconciled statement and a ticked line moved to another account comes off its statement; reconciling needs write Financial access and undoing full access; new functions/reconcile.php, agent/reconcile.php, agent/post/reconcile.php and js/reconcile.js with ticking through agent/ajax.php; database 3.0.8 adds account_reconciliations and the reconciliation id on payments, revenues and expenses; demo data reconciles Operating Checking and the Business Visa monthly through last month; CHANGELOG updated
2026-10-16 23:12:22 -04:00

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<?php
/*
* Accounts - where the money sits: checking and savings, credit cards, cash
* and payment processors (functions/accounts.php).
*
* Along the top: what the accounts hold in all (cards aside), what is owed
* on the cards, and what came in and went out this month against the same
* days of last month, money moved between the accounts left out. Each
* account shows its kind, what it holds (owed, for a card), this month in
* and out, its latest line, where it is reconciled to and what it is set as
* by default; clicking it opens its ledger. Archived ones are on their own
* pill, to restore.
*/
require_once "includes/inc_all.php";
enforceUserPermission('module_financial');
$can_edit = lookupUserPermission('module_financial') >= 2;
$can_delete = lookupUserPermission('module_financial') >= 3;
$show = ($_GET['show'] ?? '') === 'archived' ? 'archived' : '';
$open_accounts = accountsList(false);
$archived_accounts = accountsList(true);
$stats = accountsStats($open_accounts);
$types = accountTypes();
$accounts = $show === 'archived' ? $archived_accounts : $open_accounts;
$q_text = trim((string) ($_GET['q'] ?? ''));
if ($q_text !== '') {
$accounts = array_filter($accounts, function ($account) use ($q_text) {
return mb_stripos($account['account_name'] . ' ' . $account['account_description'] . ' ' . $account['account_notes'], $q_text) !== false;
});
}
$cards = array_filter($open_accounts, function ($account) { return $account['type'] === 3; });
$owing_cards = array_filter($cards, function ($account) { return $account['balance'] < 0; });
$money = function ($amount, $currency = '') {
return escapeHtml(billingMoney($amount, $currency));
};
$change = function ($now, $before) {
if ($before <= 0) {
return null;
}
return round(($now - $before) / $before * 100);
};
$in_change = $change($stats['in'], $stats['last_in']);
$out_change = $change($stats['out'], $stats['last_out']);
$month_url = 'canned_date=custom&dtf=' . $stats['month_start'] . '&dtt=' . date('Y-m-t');
?>
<!-- What the accounts hold -->
<div class="row g-3 mb-3">
<div class="col-sm-6 col-xl-3">
<div class="itflow-billing-stat">
<div class="itflow-billing-stat-label"><i class="fas fa-university me-1"></i>In the accounts</div>
<div class="itflow-billing-stat-value <?= $stats['cash'] < 0 ? 'text-danger-emphasis' : '' ?>"><?= $money($stats['cash']) ?></div>
<div class="itflow-billing-stat-note">Across <?= count($open_accounts) - count($cards) ?> account<?= count($open_accounts) - count($cards) === 1 ? '' : 's' ?><?= $cards ? ', cards aside' : '' ?></div>
</div>
</div>
<div class="col-sm-6 col-xl-3">
<a class="itflow-billing-stat" href="<?= $owing_cards ? 'transactions.php?account=' . intval(array_key_first($owing_cards)) : '#' ?>">
<div class="itflow-billing-stat-label"><i class="fas fa-credit-card me-1"></i>Owed on cards</div>
<div class="itflow-billing-stat-value <?= $stats['owed'] > 0 ? 'text-warning-emphasis' : '' ?>"><?= $money($stats['owed']) ?></div>
<div class="itflow-billing-stat-note"><?= $cards ? ($owing_cards ? 'On ' . count($owing_cards) . ' card' . (count($owing_cards) === 1 ? '' : 's') . ' - pay one with a transfer to it' : 'Every card is paid off') : 'No credit card accounts' ?></div>
</a>
</div>
<div class="col-sm-6 col-xl-3">
<a class="itflow-billing-stat" href="income.php?<?= $month_url ?>">
<div class="itflow-billing-stat-label"><i class="fas fa-arrow-down me-1"></i>In this month</div>
<div class="itflow-billing-stat-value text-success-emphasis"><?= $money($stats['in']) ?></div>
<div class="itflow-billing-stat-note">
<?php if ($in_change !== null) { ?>
<span class="<?= $in_change >= 0 ? 'text-success-emphasis' : 'text-warning-emphasis' ?>"><i class="fas fa-arrow-<?= $in_change >= 0 ? 'up' : 'down' ?> me-1"></i><?= abs($in_change) ?>%</span> on the same days of <?= date('F', strtotime($stats['last_start'])) ?>
<?php } else { ?>
Payments and other income, not transfers
<?php } ?>
</div>
</a>
</div>
<div class="col-sm-6 col-xl-3">
<a class="itflow-billing-stat" href="expenses.php?<?= $month_url ?>">
<div class="itflow-billing-stat-label"><i class="fas fa-arrow-up me-1"></i>Out this month</div>
<div class="itflow-billing-stat-value"><?= $money($stats['out']) ?></div>
<div class="itflow-billing-stat-note">
<?php if ($out_change !== null) { ?>
<span class="<?= $out_change <= 0 ? 'text-success-emphasis' : 'text-warning-emphasis' ?>"><i class="fas fa-arrow-<?= $out_change >= 0 ? 'up' : 'down' ?> me-1"></i><?= abs($out_change) ?>%</span> on the same days of <?= date('F', strtotime($stats['last_start'])) ?>
<?php } else { ?>
Expenses and reimbursements, not transfers
<?php } ?>
</div>
</a>
</div>
</div>
<div class="card">
<div class="card-header bg-dark py-2">
<h3 class="card-title mt-2"><i class="fas fa-fw fa-piggy-bank me-2"></i>Accounts</h3>
<div class="card-tools">
<div class="btn-group">
<?php if ($can_edit) { ?>
<button type="button" class="btn btn-primary ajax-modal" data-modal-size="lg" data-modal-url="modals/account/account_add.php"><i class="fas fa-plus me-2"></i>New Account</button>
<?php } ?>
<button type="button" class="btn <?= $can_edit ? 'btn-primary dropdown-toggle-split' : 'btn-light' ?> dropdown-toggle" data-bs-toggle="dropdown" aria-label="More"><?= $can_edit ? '' : '<i class="fas fa-ellipsis-h"></i>' ?></button>
<div class="dropdown-menu dropdown-menu-end">
<?php if ($can_edit) { ?>
<a class="dropdown-item ajax-modal" href="#" data-modal-size="lg" data-modal-url="modals/transfer/transfer_add.php"><i class="fa fa-fw fa-exchange-alt text-secondary me-2"></i>New Transfer</a>
<div class="dropdown-divider"></div>
<a class="dropdown-item" href="expense_import.php"><i class="fa fa-fw fa-file-import text-secondary me-2"></i>Import Statement - expenses</a>
<a class="dropdown-item" href="income_import.php"><i class="fa fa-fw fa-file-import text-secondary me-2"></i>Import Deposits - income</a>
<div class="dropdown-divider"></div>
<?php } ?>
<a class="dropdown-item" href="transactions.php"><i class="fa fa-fw fa-list-alt text-secondary me-2"></i>Every account's transactions</a>
<a class="dropdown-item" href="transactions.php?show=transfers"><i class="fa fa-fw fa-exchange-alt text-secondary me-2"></i>Transfers</a>
</div>
</div>
</div>
</div>
<div class="card-header py-3">
<div class="d-flex flex-wrap align-items-center gap-2">
<form autocomplete="off" class="me-auto" style="min-width: 16rem;">
<?php if ($show) { ?><input type="hidden" name="show" value="<?= $show ?>"><?php } ?>
<div class="input-group">
<input type="search" class="form-control" name="q" value="<?= escapeHtml($q_text) ?>" placeholder="Search accounts">
<button class="btn btn-dark" title="Search"><i class="fa fa-search"></i></button>
</div>
</form>
<nav class="nav nav-pills itflow-asset-tabs flex-nowrap">
<a class="nav-link text-nowrap <?= $show === '' ? 'active' : '' ?>" href="accounts.php">Open <span class="badge rounded-pill ms-1"><?= count($open_accounts) ?></span></a>
<a class="nav-link text-nowrap <?= $show === 'archived' ? 'active' : '' ?>" href="accounts.php?show=archived"><i class="fas fa-fw fa-archive me-1"></i>Archived <span class="badge rounded-pill ms-1"><?= count($archived_accounts) ?></span></a>
</nav>
</div>
</div>
<div class="table-responsive">
<table class="table table-hover align-middle mb-0 itflow-billing-table">
<thead class="<?= $accounts ? '' : 'd-none' ?> text-nowrap table-light">
<tr>
<th>Account</th>
<th>Kind</th>
<th class="text-end">Holds</th>
<th class="text-end">This month</th>
<th>Latest</th>
<th></th>
</tr>
</thead>
<tbody>
<?php foreach ($accounts as $account_id => $account) {
$type = $types[$account['type']];
$card = $account['type'] === 3;
$currency = $account['account_currency_code'];
$balance = $account['balance'];
$in_use = $account['line_count'] > 0; ?>
<tr>
<td class="itflow-account-name">
<div class="d-flex align-items-center gap-2 min-w-0">
<span class="itflow-asset-icon bg-body-secondary text-body-secondary" aria-hidden="true"><i class="fas <?= $type['icon'] ?>"></i></span>
<div class="min-w-0">
<a class="fw-semibold text-truncate d-block" href="transactions.php?account=<?= $account_id ?>" title="Open its transactions"><?= escapeHtml($account['account_name']) ?></a>
<div class="small text-body-secondary text-truncate">
<?= escapeHtml($account['account_description'] ?: trim(strtok((string) $account['account_notes'], "\n"))) ?: '&nbsp;' ?>
</div>
<?php if ($account['defaults']) { ?>
<div class="d-flex flex-wrap gap-1 mt-1">
<?php foreach ($account['defaults'] as $default) { ?>
<span class="badge rounded-pill bg-info-subtle text-info-emphasis fw-normal"><?= escapeHtml($default) ?></span>
<?php } ?>
</div>
<?php } ?>
</div>
</div>
</td>
<td class="text-nowrap"><?= escapeHtml($type['label']) ?><div class="small text-body-secondary"><?= escapeHtml($currency) ?></div></td>
<td class="text-end text-nowrap itflow-money">
<span class="fw-semibold <?= $card && $balance < 0 ? 'text-warning-emphasis' : ($balance < 0 ? 'text-danger-emphasis' : '') ?>"><?= escapeHtml(accountBalanceText($account)) ?></span>
<?php if (floatval($account['opening_balance']) != 0) { ?>
<div class="small text-body-secondary">opened with <?= $money($account['opening_balance'], $currency) ?></div>
<?php } ?>
</td>
<td class="text-end text-nowrap itflow-money small">
<?php if ($account['month_in'] || $account['month_out']) { ?>
<?php if ($account['month_in']) { ?>
<div class="text-success-emphasis">+<?= $money($account['month_in'], $currency) ?></div>
<?php } ?>
<?php if ($account['month_out']) { ?>
<div class="text-body-secondary">-<?= $money($account['month_out'], $currency) ?></div>
<?php } ?>
<?php } else { ?>
<span class="text-body-secondary">-</span>
<?php } ?>
</td>
<td class="text-nowrap small">
<?php if ($account['last_date']) { ?>
<?= escapeHtml($account['last_date']) ?><div class="text-body-secondary"><?= $account['line_count'] ?> line<?= $account['line_count'] === 1 ? '' : 's' ?></div>
<?php } else { ?>
<span class="text-body-secondary">Nothing yet</span>
<?php } ?>
<?php if ($account['reconciling_id']) { ?>
<a class="d-block text-warning-emphasis" href="reconcile.php?account=<?= $account_id ?>" title="A statement is being reconciled - carry on"><i class="fas fa-tasks me-1"></i>Reconciling</a>
<?php } elseif ($account['reconciled_to']) { ?>
<a class="d-block text-success-emphasis" href="reconcile.php?account=<?= $account_id ?>" title="Reconciled to its statement of <?= escapeHtml($account['reconciled_to']) ?>"><i class="fas fa-check-circle me-1"></i>To <?= escapeHtml(date('M j', strtotime($account['reconciled_to']))) ?></a>
<?php } ?>
</td>
<td class="text-end">
<div class="dropdown dropstart">
<button class="btn btn-sm btn-light" title="More actions" type="button" data-bs-toggle="dropdown"><i class="fas fa-fw fa-ellipsis-v"></i></button>
<div class="dropdown-menu">
<a class="dropdown-item" href="transactions.php?account=<?= $account_id ?>"><i class="fas fa-fw fa-list-alt text-secondary me-2"></i>Transactions</a>
<a class="dropdown-item" href="income.php?account=<?= $account_id ?>"><i class="fas fa-fw fa-hand-holding-usd text-secondary me-2"></i>Income into it</a>
<a class="dropdown-item" href="expenses.php?account=<?= $account_id ?>"><i class="fas fa-fw fa-shopping-cart text-secondary me-2"></i>Expenses from it</a>
<a class="dropdown-item" href="reconcile.php?account=<?= $account_id ?>"><i class="fas fa-fw fa-tasks text-secondary me-2"></i><?= $account['reconciling_id'] ? 'Carry on reconciling' : 'Reconcile' ?></a>
<?php if ($can_edit && !$account['account_archived_at']) { ?>
<div class="dropdown-divider"></div>
<a class="dropdown-item ajax-modal" href="#" data-modal-size="lg" data-modal-url="modals/account/account_edit.php?id=<?= $account_id ?>"><i class="fas fa-fw fa-edit text-secondary me-2"></i>Edit</a>
<?php if ($card) { ?>
<a class="dropdown-item ajax-modal" href="#" data-modal-size="lg" data-modal-url="modals/transfer/transfer_add.php?to=<?= $account_id ?>"><i class="fas fa-fw fa-credit-card text-secondary me-2"></i>Pay the Card</a>
<?php } else { ?>
<a class="dropdown-item ajax-modal" href="#" data-modal-size="lg" data-modal-url="modals/transfer/transfer_add.php?from=<?= $account_id ?>"><i class="fas fa-fw fa-exchange-alt text-secondary me-2"></i>Transfer from it</a>
<?php } ?>
<div class="dropdown-divider"></div>
<?php if (abs($balance) < 0.005) { ?>
<a class="dropdown-item text-danger confirm-link" href="post.php?archive_account=<?= $account_id ?>&amp;csrf_token=<?= $_SESSION['csrf_token'] ?>"
data-confirm-text="<?= escapeHtml($account['account_name']) ?> leaves the account pickers. Its history stays, and it can be restored."><i class="fas fa-fw fa-archive me-2"></i>Archive</a>
<?php } else { ?>
<span class="dropdown-item-text small text-body-secondary"><i class="fas fa-fw fa-archive me-2"></i>Archive once it's empty</span>
<?php } ?>
<?php } elseif ($can_edit) { ?>
<div class="dropdown-divider"></div>
<a class="dropdown-item" href="post.php?restore_account=<?= $account_id ?>&amp;csrf_token=<?= $_SESSION['csrf_token'] ?>"><i class="fas fa-fw fa-redo-alt text-secondary me-2"></i>Restore</a>
<?php } ?>
<?php if ($can_delete && !$in_use && !accountInUse($account_id)) { ?>
<a class="dropdown-item text-danger text-bold confirm-link" href="post.php?delete_account=<?= $account_id ?>&amp;csrf_token=<?= $_SESSION['csrf_token'] ?>"
data-confirm-text="<?= escapeHtml($account['account_name']) ?> has never been used, so it goes for good."><i class="fas fa-fw fa-trash me-2"></i>Delete</a>
<?php } ?>
</div>
</div>
</td>
</tr>
<?php } ?>
</tbody>
<?php if ($accounts && $show === '' && $q_text === '') {
$net = array_sum(array_column($accounts, 'balance')); ?>
<tfoot>
<tr class="table-light">
<td colspan="2" class="text-body-secondary small">What you have, less what is owed on cards</td>
<td class="text-end fw-semibold text-nowrap itflow-money <?= $net < 0 ? 'text-danger-emphasis' : '' ?>"><?= $money($net) ?></td>
<td colspan="3"></td>
</tr>
</tfoot>
<?php } ?>
</table>
</div>
<?php if (!$accounts) { ?>
<div class="itflow-asset-empty">
<i class="fas fa-piggy-bank fa-2x mb-2 opacity-50"></i>
<div><?= $q_text !== '' ? 'Nothing matches.' : ($show === 'archived' ? 'Nothing archived.' : 'No accounts yet.') ?></div>
</div>
<?php } ?>
</div>
<?php require_once "../includes/footer.php";
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