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Add Stripe fee reconciliation to cron

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Balance transactions aren't always attached when a payment completes,
so the fee expense can be skipped at payment time. Daily cron pass now
finds recent Stripe payments with no matching fee expense and records
the actual fee once available. Dedupes by expense reference prefix,
30-day lookback.
This commit is contained in:
johnnyq
2026-07-22 16:47:28 -04:00
parent f4b1b6585b
commit 08334b22c3
1 changed files with 66 additions and 0 deletions
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66
cron/cron.php
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@@ -953,6 +953,72 @@ while ($row = mysqli_fetch_assoc($sql_recurring_payments)) {
}
}
/*
* Stripe fee reconciliation
* A payment can complete before Stripe attaches the balance transaction,
* in which case the fee expense is skipped at payment time. Find recent
* Stripe payments with no matching fee expense and record the actual fee
* now that the balance transaction exists.
*/
$stripe_provider = mysqli_fetch_assoc(mysqli_query($mysqli, "SELECT * FROM payment_providers WHERE payment_provider_name = 'Stripe' LIMIT 1"));
if ($stripe_provider) {
$provider_private_key = $stripe_provider['payment_provider_private_key'];
$expense_vendor_id = intval($stripe_provider['payment_provider_expense_vendor']);
$expense_category_id = intval($stripe_provider['payment_provider_expense_category']);
$expense_account_id = intval($stripe_provider['payment_provider_account']);
if ($provider_private_key && $expense_vendor_id > 0 && $expense_category_id > 0) {
$sql_missing_fee = mysqli_query($mysqli, "
SELECT payment_reference, payment_date, payment_amount, invoice_prefix, invoice_number, invoice_client_id
FROM payments
LEFT JOIN invoices ON payment_invoice_id = invoice_id
WHERE payment_reference LIKE 'Stripe - pi\_%'
AND payment_date >= DATE_SUB(CURDATE(), INTERVAL 30 DAY)
AND NOT EXISTS (
SELECT 1 FROM expenses WHERE LOCATE(payments.payment_reference, expenses.expense_reference) = 1
)
LIMIT 50
");
if ($sql_missing_fee && mysqli_num_rows($sql_missing_fee) > 0) {
require_once __DIR__ . '/../libs/stripe-php/init.php';
$stripe = new \Stripe\StripeClient($provider_private_key);
while ($missing = mysqli_fetch_assoc($sql_missing_fee)) {
$payment_reference = escapeSql($missing['payment_reference']);
$payment_date = escapeSql($missing['payment_date']);
$payment_amount = floatval($missing['payment_amount']);
$invoice_prefix = escapeSql($missing['invoice_prefix']);
$invoice_number = intval($missing['invoice_number']);
$client_id = intval($missing['invoice_client_id']);
$pi_id = str_replace('Stripe - ', '', $missing['payment_reference']);
try {
$payment_intent = $stripe->paymentIntents->retrieve($pi_id, ['expand' => ['latest_charge.balance_transaction']]);
} catch (Exception $e) {
logApp("Stripe", "warning", "Fee reconciliation - could not retrieve $pi_id: " . $e->getMessage());
continue;
}
$stripe_fee = getStripeGatewayFee($payment_intent);
if ($stripe_fee) {
$gateway_fee = floatval($stripe_fee['fee']);
$gateway_fee_currency = escapeSql($stripe_fee['currency']);
mysqli_query($mysqli, "INSERT INTO expenses SET expense_date = '$payment_date', expense_amount = $gateway_fee, expense_currency_code = '$gateway_fee_currency', expense_account_id = $expense_account_id, expense_vendor_id = $expense_vendor_id, expense_client_id = $client_id, expense_category_id = $expense_category_id, expense_description = 'Stripe fee for Invoice $invoice_prefix$invoice_number payment of $payment_amount', expense_reference = '$payment_reference'");
logApp("Stripe", "info", "Fee reconciliation - recorded Stripe fee of $gateway_fee for $pi_id");
}
// Still-missing balance transactions get picked up on the next run
}
}
}
}
// Recurring Expenses
// Loop through all recurring expenses that match today's date and is active
$sql_recurring_expenses = mysqli_query($mysqli, "SELECT * FROM recurring_expenses WHERE recurring_expense_next_date = CURDATE() AND recurring_expense_status = 1");